Privacy Policy for Property Developer Buying Club

Trading name: Property Developer Buying Club
Legal entity: PDB Club LTD
Company number: 16791342
Website: http://pdbc.uk
Last updated: July 2026

This Privacy Policy explains how we collect, use, share, and protect your personal data when you use our website, and when you interact with us.

1. Who we are

We are PDB Club LTD (company number 16791342), trading as Property Developer Buying Club.

Data Controller: PDB Club LTD. – ICO registration number: 00013160423

Contact details for privacy queries:
Email: info@pdbc.uk
Postal address: 31 Wellington Road, Nantwich, England, CW5 7ED

If you contact us about privacy, we may ask you for enough information to confirm your identity.

2. The personal data we collect

Depending on how you use the site, we may collect:

A. Data you provide to us

  • Enquiries and messages: name, email address, phone number, company name, message content, and any attachments you send.

  • Membership or account registration (if you create an account): name, email address, company details, login credentials, and any profile information you add.

  • Comments (if comments are enabled): the data shown in the comment form, plus technical data listed below.

B. Data collected automatically

  • Technical data: IP address, browser type and version, device information, operating system, and referral source.

  • Usage data: pages you view, links you click, time spent, and other website interaction data.

  • Cookies and similar technologies: see the Cookies section below.

C. Media uploads (if you upload images)

If you upload images to our website, please check they do not contain location information. Some photos include hidden location data, and if that is left in the file, other people may be able to see it if the image is downloaded.

3. How we use your data and our lawful bases

UK data protection law requires us to have a lawful basis whenever we collect, use or share personal data.

We may use your personal data for the following purposes:

  • To operate, maintain and secure our website
    This includes website administration, security monitoring, fraud prevention, troubleshooting and maintaining site performance.
    Lawful basis: our legitimate interests and, where applicable, legal obligation.
  • To respond to enquiries and provide customer support
    Lawful basis: our legitimate interests or taking steps at your request before entering into a contract.
  • To create and manage your account and PDBC membership
    This includes processing your application, taking membership payments, maintaining membership records and providing access to member benefits.
    Lawful basis: performance of our contract with you.
  • To verify your eligibility for PDBC member benefits
    We may use your name, company name, membership number, membership status and membership expiry date to confirm that you are entitled to access a supplier offer or member benefit.
    Lawful basis: performance of our contract with you and our legitimate interests in administering the membership scheme and preventing misuse.
  • To administer offers and services provided by supplier partners
    Where necessary, we may share limited personal data with a supplier partner so that they can verify your active membership, apply a PDBC discount, administer an offer you have requested, provide member support or investigate suspected misuse of a member benefit.
    Lawful basis: performance of our contract with you and, where appropriate, our legitimate interests.
  • To send service communications
    This includes membership confirmations, renewal reminders, password resets, account messages, changes to benefits and important service updates.
    Lawful basis: performance of our contract with you and our legitimate interests.
  • To send marketing communications
    This may include information about PDBC, our events, new supplier partnerships, member offers and other relevant services.
    Lawful basis: consent or legitimate interests where permitted by law. You may opt out at any time.
  • To comply with legal and regulatory obligations
    Lawful basis: legal obligation.

Where we rely on legitimate interests, we consider whether the processing is necessary and whether your rights and interests outweigh our interests. You may object to processing based on legitimate interests by contacting us at info@pdbc.uk.

4. Cookies and Tracking

Cookies are small files placed on your device. We use cookies to help the site function, improve user experience, and understand usage.

Our website uses cookies for:

  • Google Analytics: To understand how visitors interact with our website
  • Essential functionality: To ensure our website works properly

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

5. Embedded content from other websites

Pages on this site may include embedded content (for example videos, images, articles). Embedded content behaves in the same way as if you visited the other website.

These websites may collect data about you, use cookies, embed additional third party tracking, and monitor your interaction with embedded content, including if you have an account and are logged in to that website.

6. Comments and spam detection

If visitors leave comments, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Visitor comments may be checked through an automated spam detection service.

Gravatar (if enabled)

An anonymised string created from your email address (a hash) may be provided to the Gravatar service to see if you are using it. After approval of your comment, your profile picture may be visible publicly in the context of your comment. Gravatar is provided by Automattic. Their privacy policy is available on Automattic’s website.

7. Who we share your data with

We only share personal data where it is necessary, proportionate and lawful.

We may share personal data with the following categories of recipient:

  • Website hosting, technical support and infrastructure providers, including WordPress and IONOS
  • Payment processors, including Stripe and PayPal
  • Email, customer service and communications providers, including Microsoft Outlook
  • Membership management, security, analytics and fraud-prevention providers
  • Professional advisers, including accountants, solicitors, insurers and consultants
  • Regulators, courts, public authorities and law-enforcement bodies where disclosure is required or permitted by law
  • PDBC supplier partners, but only in the limited circumstances described below

PDBC supplier partners

PDBC works with third-party supplier partners that provide discounts, preferential rates, products or services to PDBC members.

Where necessary to administer a member benefit, we may share limited information such as:

  • Your name
  • Your company or trading name
  • Your PDBC membership number
    Confirmation that your membership is active
  • Your membership expiry or renewal date
  • Information needed to administer a specific offer, order, enquiry or service that you have requested

We will only share information that is reasonably necessary for the relevant purpose.

Supplier partners may use this information only for purposes such as:

  • Verifying that you are an active PDBC member
  • Applying an agreed member discount or preferential rate
  • Administering a benefit, offer or service you have requested
  • Resolving a query relating to your membership benefit
  • Preventing or investigating suspected misuse, fraud or unauthorised access to member benefits

We do not provide supplier partners with a general member contact list for their independent sales or marketing activities.

We will not normally share your personal email address or telephone number with a supplier partner unless:

  • You have asked us to make an introduction
  • You have requested the partner’s product or service
  • The sharing is necessary to fulfil your request
  • You have otherwise been clearly informed and an appropriate lawful basis applies

Supplier partners must not use information supplied for membership verification to contact members for unrelated marketing, enrich their own marketing databases, sell the information or share it with another organisation unless they have their own lawful basis and have provided the required privacy information.

A supplier partner may act as an independent data controller when you contact it directly, open an account, place an order or purchase its services. Its own privacy policy will then apply to how it handles your information.

Membership verification

Where practical, we may confirm an individual member’s status in response to a specific verification request rather than providing a complete list of members.

If a list is necessary for an agreed operational purpose, we will limit the information included, restrict its permitted use and require it to be securely deleted or returned when it is no longer needed.

Password reset

If you request a password reset, your IP address may be included in the reset email.

Payments and membership (if applicable)

We use Stripe and PayPal to process payments made through our website. When you make a payment, your payment details are collected and processed securely by Stripe or PayPal (as applicable). We do not store your full card details on our servers.

Stripe Privacy Policy: https://stripe.com/gb/privacy

PayPal Privacy Statement: https://www.paypal.com/uk/legalhub/paypal/privacy-full

 

8. International transfers

We do not transfer your personal data outside the UK. Our website and the service providers we use to run it are based in the UK.

If we ever change this in future, we will update this Privacy Policy and ensure appropriate safeguards are in place, as required by UK data protection law.

9. How long we retain your data

We keep personal data only for as long as necessary for the purpose it was collected.

  • Comments: if you leave a comment, the comment and its metadata may be retained indefinitely so we can recognise and approve follow up comments automatically.

  • Registered users (if applicable): we store the personal information you provide in your user profile. Users can see, edit, or delete their personal information at any time (except usernames). Site administrators can also see and edit that information.

  • Enquiries: typically retained for 24 months unless you become a customer or there is a legal reason to keep it longer.

  • Legal, accounting, and tax: we may retain certain records for statutory periods.

Supplier partner verification records

Records used to verify membership with supplier partners will be retained only for as long as necessary to administer the benefit, resolve disputes, detect misuse and meet legal or accounting requirements.

Supplier partners receiving information for verification purposes will be expected to delete or securely dispose of it when the agreed purpose has ended, unless they are legally required to retain it.

10. Your rights under UK GDPR

You have rights over your personal data, including:

  • The right to access your data

  • The right to correct inaccurate data

  • The right to request deletion of your data

  • The right to restrict processing

  • The right to object to processing

  • The right to data portability (in some cases)

  • The right to withdraw consent (where we rely on consent)

If you have an account on this site, or have left comments, you can request an exported file of the personal data we hold about you, and you can request that we erase your personal data. This does not include data we must keep for administrative, legal, or security purposes.

To exercise your rights, contact us using the details in Section 1.

Where we rely on legitimate interests to share limited membership information with supplier partners, you have the right to object. We will consider your objection and stop the processing unless we can demonstrate compelling legitimate grounds or the processing is required for legal claims.

Members may contact info@pdbc.uk to ask:

  • Which categories of supplier partner have received their information
  • What information was shared
  • Why it was shared
  • For their information to be corrected, restricted or deleted where applicable

11. Marketing preferences

If we send you marketing, you can opt out at any time by using the unsubscribe link in emails or by contacting us.

12. Data security

We use appropriate technical and organisational measures to protect personal data, including access controls and security monitoring. No internet transmission is completely secure, but we work to reduce risk.

13. Children

Our website is not intended for children, and we do not knowingly collect personal data from children.

14. Complaints

If you are unhappy with how we handle your data, please contact us first and we will try to resolve it.

You also have the right to complain to the UK supervisory authority: the Information Commissioner’s Office (ICO).

15. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page with the updated date.